OstraconAI helps marketing and sales teams make the most out of AI. We combine marketing know-how with technical AI expertise and help companies from startups to enterprises transform how they work. Our clients include brands like Sanoma, Attendo and Singa. We’re a fast-growing company, now 30 people strong.
We’re hiring an Executive & Office Assistant to run the operational side of the company. You’ll work directly with our two founders and support the wider team, becoming the person who keeps things moving so everyone else can focus on clients. Two things define the role: keeping the everyday running smoothly, and creating the moments that bring people together, both our own team and the clients we host.
What you’ll do
This is a real ownership role. A typical week might include:
- HR admin: onboarding new hires across our systems and managing employee benefits
- Money side: credit cards, SaaS subscriptions, invoicing
- Office operations: supplies, team gatherings, access and equipment for new starters, and welcoming clients when we host them
- Event logistics: from a team offsite to industry events: booking vendors, managing budgets, and handling the details
- Team support with travel, scheduling, and various ad hoc matters
- Building processes that keep everyday work running smoothly
Over time, as you build expertise in the role, its focus can shift based on your strengths, for example putting more emphasis on finance, HR or contract and legal admin.
What we’re looking for
- Several years of experience as an assistant to a management team, ideally in a fast-growing company
- Fluent Finnish and English, spoken and written. We’re expanding into the UK market, so confident English is essential.
- Ability to work independently and take initiative without being asked
- Client-oriented mindset and attention to detail
- Experience using AI tools, plus interest in going further with them
- Basic understanding of finance operations, contract management or HR topics
- A business degree (tradenomi, BBA or similar), or equivalent experience
What we offer
- Permanent role, salary €3,300–4,000/month depending on your expertise
- €300/month lunch benefit on top of your salary
- Employee stock option programme
- AI training you won’t get anywhere else
- Room to modernize the assistant role itself
- A skilled and motivated team where you’ll learn fast
- Prime location: office on Bulevardi, Helsinki, gym 24/7
- Occupational healthcare through Terveystalo
- Computer and phone of your choice, phone benefit
- Regular team events